Want to Join?

SCLENDS is a consortium of libraries in South Carolina dedicated to resource sharing. We have a 12 requirements if you wish to join:

1. Member libraries share non-reference materials with other members.

2. Member libraries pay annual membership fees. These fees go to hosting expenses and currently include a base fee plus a an amount per active non-deleted user with privilege expiration before a set date. The Executive Board reconsiders this formula every year.

3. Member libraries must send their Director or other designee to attend Executive Board meetings as often as possible and represent their library. Executive Board meetings are held each month, with occasional months skipped due to scheduling.

4. Member libraries are expected to have staff participate in the Cataloging, Circulation and Sysadmin Working Groups. These groups primarily communicate by e-mail, and have infrequent meetings to discuss joining SCLENDS contact the current Chairman of the Executive Board.

5. Before joining SCLENDS a member of the Executive Board will meet with the Library Director to discuss membership requirements and expectations. Prospective members should provide a letter of interest and key statistics for their ILS needs including the number of bibliographic records, item records, patrons, and annual circulation.

6. SCLENDS then performs a network evaluation and discusses the challenges of moving to a hosted ILS with the prospective library including projected migration expenses and membership fees.

7. If the library wishes to join SCLENDS, then the Library Director must file a Letter of Intent with the SCLENDS Executive Board.

8. Once a Letter of Intent is filed, the Executive Board will schedule the library for a migration.

9. Migrations to SCLENDS are done once a year. The decision as to which prospective library(ies), if any, are to migrate may be made by the Executive Board at the April meeting of each year.

10. Migration expenses and membership / hosting fees are the responsibility of the joining library. Many libraries find migration expenses and dues cheaper than a single year on their old ILS.

11. Migrations generally begin about 60 days out from the day of “go live.” We will discuss this in depth with prospective libraries who are seriously interested in migrating. We can also discuss our experiences with migrating a variety of ILSes and special concerns.

12. Member libraries will also incur IMS fees from exchanging materials. We can provide estimates on IMS expenses based on similarly sized libraries but there is often substantial variation based on the borrowing patterns of local populations.